THE FAKENHAM – OLIVET CLUB
CONSTITUTION

 

1. The CLUB shall be known as “The Fakenham – Olivet – Club”.

2. The AIMS of the Club shall be to foster the Twinning already established between Fakenham and Olivet by giving encouragement and practical help to individuals, clubs and associations wishing to visit Olivet or Fakenham.

3. The CLUB may have a President appointed from time to time.

4. The CLUB shall have an Executive Committee consisting of:
     I. Chairman
     II. Secretary
     III. Treasurer
     IV. Exchange Secretary
     V. No less than five nor more than fifteen Committee Members. The Executive Committee shall have power to appoint such                   Deputies and Assistants to the Officers as it considers necessary and may appoint ad-hoc sub-Committees, with power to                   co-opt Club Members, from time to time.

5. An ANNUAL GENERAL MEETING of the Club shall be called at which the election of Officers and Committee Members shall take place along with any other business that the Committee considers necessary. At this meeting, the Treasurer shall present a statement of the Club’s financial accounts.

6. EVERY paid-up Member shall be given at least fourteen days’ notice of the Annual General Meeting, and a copy of the Agenda.

7. ALTERATIONS to the Constitution of the Club shall be made by majority vote and only on the occasion of the Annual General Meeting.

8. MEMBERSHIP of the Club shall be open to anyone, on the payment of four pounds for adults and fifty pence for children and students, or any other such sums as may be agreed from time to time by the Annual General Meeting, which subscriptions
shall be due on the first day of January in each year.
Associate Membership shall be open to Organisations on the payment of the annual subscription of five pounds and Corporate Membership of the Club shall be open to Companies on the payment of twenty-five pounds, or other such sums as may be
agreed upon from time to time by the Annual General Meeting. These subscriptions shall be due on the first day of January in each year, such subscription shall entitle the Organisation or Company to five individual Memberships if required.

9. The Club’s finances shall be operated from a current and a deposit Bank Accounts and cheques drawn on the current Bank Account shall be signed by the Treasurer or any two of the following Officers: Chairman, Vice-Chairman, Secretary.

10. The ACCOUNTS shall be audited by an Auditor or Auditors appointed annually at the Annual General Meeting.

11.GENERAL MEETINGS of the Club shall be called whenever the Committee considers it necessary or at the request of ten Members, when reasonable notice of the request and the nature of the business proposed shall have been given to the
Secretary in writing.

12.RECORDS of the proceedings of the Committee and General Meetings shall be kept in a bound Minute Book.

++++++++++++++++++++++++++++++++++++++++

The Constitution was adopted at the Inaugural Meeting held on 26 th October 1982.

The first amendment, being the addition of the second paragraph to No.8, reAssociate Membership, was confirmed at the Annual General Meeting held on 8th March 1984.

The second amendment re. signatories for cheques was confirmed at the Annual General Meeting held on 13th May 1986. A subsequent amendment to No.8 re. Corporate Membership was confirmed at the Annual General Meeting held on 20th March 1988.

An amendment to No.10, to appoint rather than elect Auditors was confirmed at the same meeting. An amendment to No 8 to increase membership subscriptions to £4 was confirmed by the Annual General Meeting held on 26th March 1999.

21 January 2000
Re-typed 15 July 2025